The “secret sauce” behind cutting-edge Aesthetic Clinics across the world.

Clinicea, the booster shot for your Aesthetic Clinic. The most comprehensive Aesthetic Clinic management software. Loved for being super-easy.

20 Specialties in 6 Continents, switched to CloudPital!

Super Specialized EMR just for your Aesthetic Clinic.

Clinicea Aesthetic Clinic EMR simplifies the workflow of Aesthetic Clinics by providing in-depth support for Specialized Skin History such as Skin Type, Hair Colour, History of Keloids, Erythema, Isotretinoin Usage, Tanning, Scars and more.

Includes comprehensive support for addressing chief complaints, HPI, Review of Systems, System Examination, PMH, Family History, Surgical History, Social History and more.

Particular attention has been paid for writing super quicker prescriptions with reusable protocols, favourites, ready combos and much more. You can also simply copy over and edit a previous visit note. The perfect EMR for your Aesthetic Clinic is here.

Flowsheets for your Aesthetic Clinic.

You get editable Flowsheets for each individual treatment. It helps to maintain checklists at the point of care and note down treatment details. Such a system ensures that Therapists even in the absence of Senior Practitioners provide consistent level of service and care to Patients in your Clinic.

You can further add or edit, existing intakes, questionnaires and checklists as follows:

  • Define the questions you want to ask, to create your own questionnaire.

  • Control the look and feel of each question and answer.
  • Make the questions super smart, by making them gender-aware and clinically smart.
  • Add the option to prompt for before-and-after images as part of the form. Annotate on images taken off your camera.
  • Create checklists based on reason of visit and have it come up automatically in the patient’s chart for fill-outs.
  • Use the prepared casesheets for yourself or auto-share with your patients over email/SMS for specific scenarios.
  • Have the answers graphed, aggregated, computed, linked – anything you need to get done.

  • Save prefilled templates for reuse and super-fast completion of notes.
  • Switch-on auto computing formulas, mandatory fields, abnormal data detection, auto population of history data and much more.

A picture can speak a thousand words.

Use the smart imaging tool on the cloud from CloudPital. It auto filters the library based on patient’s gender. Hooks up to your camera directly, so you can take pictures straight inside CloudPital. Compares treatment images and more.

Before and After Images
Comparative “Before and After Images” are a must for Aesthetic Clinics. Using CloudPital you can store multiple before and after Images from various angles and associate them with each Package, as well as with each Treatment Sitting.

Draw, Annotate, Highlight
You can now upload any type of Image for a Patient, and draw on them. You can also annotate and highlight right on the image and save it against the Patient’s record.

More Imaging Tools

  • Compare up to 4 images at a time.
  • Watch a pre-made slideshow of all images for each patient – courtesy, your in-built personal image assistant.
  • CloudPital also has in-built auto-compression and resizing algorithms to ensure image sizes are optimized automatically.

Stunning Prescriptions are here to stay!

We understand the need for the “Perfect Prescription”. For your patients, it is the only tangible output of all the effort you are putting behind EMR. Switch to the next generation in prescription technology – QR Coded, digitally signed, completely personalised. Any layout, any combination of data, vital charts, lab trends, or graphics.

Tired of hearing, ‘it cannot be done’- come talk to us . Any design you can think of under the sun, we can do it.

1-Click Medical Summaries.

A good EMR lets you record medical data easily, but a great EMR actually gives something back to you. It saves you time by crunching all the data, analysing it, and then presenting it to you in an easy to consume format. This is what CloudPital EMR does for you.

Clinicea EMR module scans through all the medical records of a patient to identify pre-conditions, PMH, ongoing Rx, important trends in investigation results and more. Everything is combined to present to you an automated 1-page medical summary for each patient. Available as soon as you open a patient’s chart. Fully customisable – so that emphasis can be laid on what matters to you the most. Now, prepare for patient visits with just one glance.

Compare Visits Visually.

CloudPital sets up neat visualization for you, with border-line markers. The markers have in-built intelligence. They re-align themselves as per patient’s gender and age. Identifying a trend is quick and easy.

For chronic cases you go a step further with the “Compare Visit” Tool. You can visually compare progress for a patient across multiple visits. In-built clinical intelligence ensures that you arrive at meaningful analysis, without complications of filtering and sorting. Track progress intuitively at the click of a button.

In-Built Telehealth via Zoom.

Zoom is great for secure video calls. However, there is a lot more that your Virtual Aesthetic Clinic needs for a successful Teleconsult. We understand that and have all of it covered in CloudPital.

  • Issue join-in reminders to the patient to ensure timely attendance.
  • Write notes easily in the EMR while engaging the patient.
  • Show progress indicators, and trends by sharing your screen.
  • Switch-on collection of payments online. Money gets deposited directly into your account.
  • Issue e-prescriptions as soon as the call is over
  • Ensure automated feedback collection to build your online brand.

Fool-proof Consent Management.

Ensure easy compliance by switching on automated consents. CloudPital comes with ready to use consents for your Aesthetic Clinic. You can use it out of the box or have custom content designed for yourself. Fool-proof workflows ensure consents are prompted for, digitally signed off, and saved against the patient’s chart before a service is rendered. Have the peace of mind that clinic is medico-legally sorted with “assured automated Compliance”.

Medical Coding Support.

In-built support for various types of medical coding to ensure your Aesthetic Clinic complies with all local regulation as needed. Includes support for ICD-10, ICD-9, CVX, RxNorm, LOINC, SNOWMED-CT, HCPCS and more. Data exchange, compliance and insurance claiming, all made easier with the CloudPital EMR.

Mine your Data.

It has been a pet project at CloudPital to assist Clinicians in research by helping extract, dissect and analyse EMR data for publication in journals. To facilitate this process, we have developed a ‘clinical audit tool’.

The clinical audit tool will help you mine data, draw inferences and support research. It also checks the quality of clinical data, and lets you know where the processes have scope for improvement.

The only Scheduler built specifically for Aesthetic Clinics.

CloudPital understands the functioning of Aesthetic Clinics very well. Even if your Receptionist forgets the duration of a service or if you have a newbie at the desk, be rest assured that the appointment schedules are now going to be 100% accurate, as CloudPital fully automates setting of Appointment Duration, colour codes them, sends out associated questionnaires, prompts for e-consents, follow-ups prearrival, reaches out on your behalf post treatment and more.

To make it easy and quick for the Receptionist, CloudPital will also filter out services by Patient “Gender”, showing only what is relevant. It will also track and remind the Receptionist of incomplete package items, or money owed to the Clinic when booking appointments for a Patient.

Did I also add that you can book appointments just against a resource e.g., treatment room, or a laser equipment? Several clinics prefer to do just that and assign a therapist to an appointment only upon patient arrival. That is well supported too 😊.

As I told you at the beginning, CloudPital is by far the most powerful scheduling system built specifically for all the needs of a Aesthetic Clinic. So, you can also

  • Spot New from Existing Patients: Spot the number of initial consults with new patients against the follow-ups with existing ones at a glance.
  • Get re-bookings rates up: Helpful prompts to your front-desk to rebook the patient at the time of checkout.
  • Convert Leads to Patients: Book appointments against leads too. Conversions take place in the background.
  • Save time and money: Automated bots can interact with patients to help them confirm or cancel over just SMS.

There’s a lot more.

Say no to no-shows.

It does not matter if the front desk marked the appointment as a no-show, or missed out on doing so. Built-in intelligence detects no-shows and reaches out to them to reschedule.

Complete attendance management.

Log check-in and check-out times. See who all are late. Apply for leaves and block dates. Setup rosters by staff role, for weeks or months in advance.

Online Bookings.

Easy scheduling built for Aesthetic Clinics who want to build their own brand
Enable online bookings on your existing website. Watch it work 24×7 to fill your schedule.

  • Syncs with everything, never get double-booked again
    Your availability is cross referenced with – ‘google calendar’, opening and closing hours, public holidays and of course your personal roster (across multiple Aesthetic Clinics, if required).
  • Enable online payments straight to your account
    You can opt to charge the patient for the service being booked, or just pre-authorise the card for later use.

360-degree Financial Control.

Insurance billing, selling gift cards, offering easy instalment options, managing petty expenses, charging cards through integrated payment gateways, creating deals & offers, viewing detailed transaction statements from patients, vendors and corporates. Everything your Aesthetic Clinic needs today and will need tomorrow, as you grow.

  • 1-click integrated billing.
  • Flexibility to ‘Bill To’ Patient, family-head, corporate or insurance.
  • Feed in insurance agreements & policies for auto splitting.
  • Offer Points, Rewards, Promotions.
  • Issue quotations and convert to bill
  • Pay-out incentives and commissions to staff.

Sell more Packages. Do it easily.

Used by some of the largest Aesthetic Clinics in the world, selling, tracking, & managing packages has never been easier.

  • Create packages on the Fly: Services and products can be combined on the fly to sell custom packages.
  • Left digit pricing: Create the package you want, at the price which will ‘sell easy’. Just edit the final price to end it in 9’s e.g., 2,999. Discount and taxes get auto-computed for you.
  • Package tracking simplified: See the number of sessions completed, and what’s left. Drill down for details. Audit is just 1-click.
  • Payment Terms: Start easy instalments for payment of packages. Tailor it as per package price.

Treatment Plans with Estimates.

You can create custom treatment plans, and share your recommendation along with estimates. Product Counsellors can then sit with the patient, to explain the benefits and issue quotations. Easy instalments can be offered as part of the payment terms and attached to the treatment plan. Once everyone is good to go, activate it. In 1-click assign the package, convert quotation into a bill, setup a payment schedule, create appointments, and update the treatment plan status.

Not a single Result will ever fall into a crack again.

Paperless management, seamless integration with EMR, 2-step review process, automated follow-ups and more. Get everyone to become experts in best practises to run your in-house Lab.

  • Bar-coded sample collection.
  • Handles both Pathology as well as radiology, with image support
  • Easy routing support for outsourcing to external Labs
  • Full support for Medical Coding
  • Dedicated results Inbox for Practitioners to sign-off on results
  • Automated Nurse follow-up tasks created for adverse results
  • Fully integrated with investigation ordering in EMR.
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